Ecogen Energy is a growing UK-based provider of solar energy solutions, specialising in commercial rooftop systems and utility-scale solar farms across the UK and Channel Islands. As part of our continued growth, we’re seeking a detail-oriented and proactive Administrative Assistant to support our project teams with day-to-day operations across multiple solar installations.

This role is ideal for someone who thrives in a dynamic, fast-paced environment and enjoys organising, problem-solving, and supporting a team that is delivering meaningful renewable energy projects. Based in Bristol, with occasional site visits, you’ll be a key member of our operations support team.

• Operational Support
  • Provide general administrative support to project managers and teams
  • Coordinate meetings, take minutes, and track actions where needed
  • Liaise with suppliers, subcontractors, and logistics providers
  • Assist with procurement tracking and supplier coordination
  • Support HR tasks such as onboarding documentation for subcontractors

• Bookkeeping & Financial Admin
  • Assign incoming transactions and expenses to appropriate projects
  • Monitor cash flow across projects
  • Support with monthly project finance reporting
  • Prepare and maintain purchase orders and liaise with suppliers
  • Payroll

• Document Management & Reporting
  • Maintain and organise project documentation including H&S records, RAMS, subcontractor paperwork, and drawings
  • Assist in preparing monthly project status reports and team updates
  • Support document control processes and version tracking
  • Maintain project folders and digital filing systems (Google Drive)

• Travel & Logistics Coordination
  • Book and manage accommodation for site and project teams
  • Organise and coordinate flights and other travel arrangements
  • Maintain schedules and ensure smooth logistics for teams travelling to UK and Channel Islands sites

Essential

• Minimum 4 years experience 
• Self-motivated with a positive and friendly attitude
• Experienced in MS Office/Google Suite
• Excellent time management skills and the ability to prioritise work
• Great attention to detail and organisational skills
• Ability to prioritise a busy workload with conflicting deadlines
• Excellent verbal and written communications skills
  
  

Desirable

• NVQ Level 3 in Business Administration
• Experience in the construction industry
• Familiarity with Monday.com

• 28 days paid holiday (pro rata), including bank holidays.
• Flexible working hours – we’re open to discussing a schedule that suits the right candidate
• Hybrid working – split your time between home and our Bristol office, with occasional site visits
• 5% employer pension contribution – helping you plan for the future
• Dedicated training budget – to support your professional development and upskilling
• Company laptop provided

We are an Equal Opportunities employer. All applicants will be considered for employment without attention to ethnicity, religion, sexual orientation, gender identity, family or parental status, national origin, veteran, neurodiversity status, or disability status.